Xenex Systems
  • Home
  • About Us
  • Industries
    • Automotive IT
    • Medical IT
    • Agricultural IT
  • IT Services
    • Cloud Solutions
    • Communication Systems
    • IT Audit & Reviews
    • IT Outsourcing
  • Shop
  • Insights
  • Contact

Managed IT Services and Phone Systems

Free Audit
Xenex Systems
  • Home
  • About Us
  • Industries
    • Medical IT
    • Agricultural IT
    • Automotive Dealership IT
  • IT Services
    • Cloud Solutions
      • Amazon AWS & Microsoft Azure
      • Microsoft SharePoint
      • Microsoft Office 365
    • Communication Systems
      • 3CX Phone Systems
      • Internet & NBN
      • VoIP Phone Systems
      • Session Initiation Protocol (SIP) Trunks
      • Xenex PBX Solution
    • IT Audit & Reviews
      • IT Strategy & Planning
      • Data Recovery & Business Continuity
      • Hardware & Software
    • IT Outsourcing
      • Managed IT Services
      • IT Support & Help Desk
      • Telstra Professional Services
      • Data Backup Management
  • Insights
  • Shop
  • Contact

How frequently should a business be replacing their laptops?17 Dec 2021

A number of factors including productivity, security and costs come into play when deciding whether it is time for you to replace the laptops in your business. Xenex share their educated opinion here so that you can make a smart choice for your business.

IT Providers and their customers often have disparate thoughts around how frequently their equipment should be replaced, so let’s look at the factors that impact this so you can make an educated assessment when constructing your budgets.

While some businesses or employees may be more tolerant for older laptops and hardware than others (imagine comparing a designer using CAD programs or Photoshop, with a receptionist who is far less technical and has simple word processing requirements) a safe rule of thumb we like to apply for Xenex clients is between 3-5 years.

The justification behind this timeline can be seen in the following issues which staff and IT providers alike find frustration in:

Security
As soon as new technology is released, someone is close behind figuring out how to compromise its security. Outdated software and hardware on a computer can put your company at risk of ransomware and malware attacks as well as data breaches.

Productivity Losses
The spinning wheel of doom and the fan that makes your laptop sound like it’s about to take off are solid signs that your laptop is beginning to fade. Particularly when using newer versions of common software, a laptop will draw on more resources such as CPU, memory, storage and graphics in order to operate. In addition to the immediate productivity losses waiting for your laptop to sort itself out, inevitable staff frustration extends these losses as they may leave their desk altogether or be forced to restart the task from scratch.

Hardware failure
Despite good maintenance extending the life of a laptop somewhat, hardware failures are inescapable. As your machine grows older, these will become more difficult and more expensive to the point where outright replacement may be more cost-effective. In some instances, repair will not be possible at all if parts are no longer available.

Software obsolescence
As a newer version of software is released to suit the latest hardware in the market, software developers will typically cease providing support through updates, upgrades and fixes for older hardware. This means that your older laptops may have restricted functionality or not be able to use this software at all.

Tax benefits
Depreciation can be claimed on newer machines so the tax benefits of replacing your laptops more frequently can be appealing to many business owners. In some cases this depreciation can be claimed up front in the year of purchase, rather than incrementally over years.

For many businesses, laptops are the centre of our work universe and although we recommend replacing your equipment regularly, we will always work with you to ensure that the maximum life of your equipment has been realised.

Working with a Managed IT Service provider like Xenex means we can run diagnostics and determine whether repair or replacement is your best option. We’ll also discuss your requirements so that you can appropriately balance costs with productivity, getting you the best possible outcome.

To use Technology for Smarter Business, contact our team today.

Categories

  • 3CX
  • BitLocker
  • Case Study
  • Cloud Computing
  • Cyber Security
  • Internet
  • IT Audit
  • IT News
  • IT Outsourcing
  • Managed IT serviced
  • Office 365
  • Phone Systems
  • Uncategorized
  • Unified Communication
  • Windows 10
  • Work remotely

Archive

  • June 2025
  • May 2025
  • January 2025
  • June 2024
  • April 2024
  • March 2024
  • January 2024
  • November 2023
  • October 2023
  • January 2023
  • December 2022
  • November 2022
  • September 2022
  • April 2022
  • March 2022
  • February 2022
  • December 2021
  • November 2021
  • October 2021
  • September 2021

Newsletter

Sign up to keep up to date with the latest technologies of the services we provide.

    Main Office

    Xenex Systems

    • Sales: (08) 6245 2800
    • Support: (08) 9240 2800
    • Email Sales
    • Email Support
    • Unit 6/3 King Edward Road, Osborne Park, WA 6017

    Important Links

      • Standard Form of Agreement
      • Privacy Policy
      • About Us
      • Contact Us

    Shop Links

      • Shop
      • My account
      • Cart
      • Checkout

    Recent Posts

    • AI in Healthcare – A Win for the Medical Industry?

      2 Jun 2025
    • Can Your Medical Practice Benefit from a 3CX Phone System?

      25 May 2025
    • Choosing The Right Cloud Computing Solution For Your Industry

      12 May 2025
    Copyright © 2025 – Xenex Systems – All rights reserved.

    Free Audit Enquiry